This Applicant Privacy Notice (herein referred to as Privacy Notice) applies to personal information collected from applicants for positions with PA Options for Wellness (herein referred to as PAOFW).
Personal Information Collected
Through the application process, PAOFW may collect personal information in a variety of ways. Personal information includes information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with an applicant. Personal information is collected in the following portions of the application process:
Application for Employment
When applying for a position with PAOFW, personal identifiers (name, email address, phone number(s), and/or address(es)) as well as professional and/or employment information (resume/CV, certification(s), qualification(s), employment history, and/or educational history) is collected. This personal information is used to assess a candidate’s application and suitability for the position, for communication purposes, and to comply with federal, state, and/or local laws.
Candidates may also be offered an opportunity to voluntarily self-identify (gender, race, veteran status, and/or disability status). This information is used solely for government reporting purposes and is not required.
Pre-Employment Background Check
Upon extension and acceptance of a conditional offer of employment, a background check will begin. In strict compliance with federal, state, and/or local laws, PAOFW utilizes a third-party vendor, First Choice, to conduct a pre-employment background check and drug-screen. First Choice’s privacy policy may be found by accessing https://firstchoiceresearch.com/privacy-policy/. In doing so, First Choice receives personal identifiers (name, physical address, telephone number, and Social Security number), professional or employment information (employment history and educational history), and/or medical information (drug test results). This information is collected via a secure portal and shared with PAOFW upon completion of the check via a report. The report is utilized by PAOFW to assess a candidate’s application and suitability for the position as well as in compliance with any/all legal requirements.
Employment Eligibility Verification
Upon hire, PAOFW will collect additional personal information to verify employment eligibility. All new hire employees will complete Form I9. As part of the process, PAOFW will collect personal identifiers such as date of birth, Social Security number, and forms of identification per page 3 of Form I9.
General Sharing of Personal Information
PAOFW will share personal information with service providers and other third parties as follows:
To Validate Applicant Information
Subject to federal, state, and/or local laws, PAOFW may utilize external services to collect, process, and/or validate personal information. Candidates may also be offered an opportunity to voluntarily self-identify (gender, race, veteran status, and/or disability status). This information is used solely for government reporting purposes and is not required.
With Service Providers
PAOFW may need share personal information with First Choice, a third-party background check vendor, who supports the application process.
Within PAOFW
PAOFW may share personal information within the Human Resources team for legitimate business purposes relating to an application for employment.
For Legal Purposes
PAOFW may be required to disclose personal information to third parties, such as government/regulatory entities, legal advisors, law enforcement agencies, etc. to protect legal interests and other rights, protect against fraud and/or illegal activities, for risk management purposes, and/or to comply with legal obligations.
During a Corporate Reorganization
Personal information may be shared if PAOFW enters into or intends to enter into, a transaction that alters the business structure, such as a reorganization, merger, acquisition, sale, etc.
Please note, PAOFW does not and will not sell any/all personal information.
For questions on this Privacy Notice, please contact us at compliance@paofw.com.
